Applicable to the following Sastrify plans:

Legacy*EssentialsProPlatinum
✔✔✔✔


* Legacy includes all plans signed before February 29, 2024. 

Adopting a new software, system or process can feel overwhelming and a complex process. Sastrify, however, is designed to simplify SaaS management, making it not only easy and efficient but also an enjoyable experience. While it undoubtedly saves time and money both in the short and long runs, achieving successful adoption of Sastrify within a company requires more than just its inherent capabilities. 

IN THIS ARTICLE

Why is this important?


Establishing an internal understanding and garnering buy-in from key stakeholders and from a wider group of people within the company are pivotal steps in this journey.


If you’re a tool owner or admin using Sastrify to manage your SaaS or, if you’re the person who brought Sastrify into your organization, bridging the gap of awareness among your peers and team members is crucial.

  • You will want to make sure your peers and team know about Sastrify and start using it to achieve the goals you have set out for them.
  • You will also want them to understand the value Sastrify can bring to them on a daily basis.
  • This proactive approach aligns with the broader objective of ensuring not only the successful adoption of Sastrify but also its integration into the daily workflows of your colleagues.


Bringing your peers, team, and fellow tool owners within the organization on board will breathe life into these benefits, amplifying the software's potential impact on productivity and cost-effectiveness:

  • Better control over SaaS renewals
  • Improved organization and collaboration amongst your team
  • Less time spend on manual SaaS management tasks
  • More time to be strategic and proactive with your initiatives
  • More time and money saved


Practical steps and recommendations to roll out Sastrify


  • Informing Stakeholders via Internal Communication Channels:
    Use your internal communication channels like email or Slack to inform colleagues and tool owners about Sastrify. Clearly communicate who Sastrify is along with its significance and the reasons behind its initiation to ensure widespread understanding.
    Below, we've provided an introduction email template for your convenience.
     
  • Creating Internal Documentation and Resources:
    Many successful customers create an internal wiki or dedicated article using knowledge software like Notion or Confluence as a centralized resource on Sastrify. You can do the same, incorporating helpful resources listed in the Sastrify’s Knowledge Base.

  • Sharing Tangible Success Stories:
    Share tangible success stories to inspire your team. Over the years, we've witnessed how sharing successes serves as a powerful catalyst for inspiring new tool owners and colleagues.
    It creates a ripple effect, encouraging others within the same companies to join the momentum and experience the transformative benefits firsthand.

  • Inviting Stakeholders to Sastrify Platform:
    Navigate to the Settings > User & Authentication section to invite all relevant stakeholders to your Sastrify platform, including tool owners, procurement, finance, IT, and legal personnel—anyone involved in your SaaS procurement process. There's no limit to the number of people you can register, and you can customize user roles to suit different needs.

  • Assigning Tool Owners Within Sastrify:
    Once tool owners are registered, assign them to their respective tools within Sastrify.

Ready-to-use Introduction Email Template


Copy and paste the following e-mail template to use for internal communications


Subject: 

Introducing Sastrify, our new platform to buy and manage SaaS


Email Template:


Dear [Team Member],


We're excited to announce our partnership with Sastrify – a one-stop shop tool our company is now using to handle the entire life cycle of all of our SaaS subscriptions


What is Sastrify?

Sastrify is a procurement platform for centralizing and managing our SaaS subscriptions. It serves as a central hub where we consolidate our active tools, spends, renewal dates, and documents into one convenient repository. With robust features aimed at streamlining procurement processes and optimizing our SaaS and cloud utilization, Sastrify is here to ensure that we are in the best position to stay in control of our stack and to secure the best deals.


Learn more about Sastrify here.


How Sastrify Benefits Us:

  • Gain clear visibility into our company’s SaaS landscape, enhancing collaboration across teams.

  • Mitigate risks associated with unexpected renewals, over-licensing, and shadow IT.

  • Structure and streamline procurement workflows with customizable processes.

  • Access top insights and pricing benchmarks to empower informed decision-making.


Next Steps:

  1. Activate Your Sastrify Account:
    Keep an eye out for your Sastrify invitation email, which should arrive shortly or within the next few days. Once received, activate your account to gain access to the platform.

  2. Explore the Platform:
    After activating your account, take the opportunity to navigate through Sastrify and familiarize yourself with its features and functionalities.

  3. Watch the 3-Minute Video on "What Sastrify can do for Tool Owners":
    Discover how Sastrify empowers you as a tool owner. This short 3-minute video provides valuable insights into the benefits of Sastrify specifically for tool owners.


Getting Started Resources:

Slack Message Template


Copy and paste the following e-mail template to use for internal communications


Template:


? Exciting Announcement! ?


Hey [Team Member]!

We're thrilled to share that we've partnered with Sastrify, a one-stop shop tool our company is now using to handle the entire life cycle of all of our SaaS subscriptions.

? What is Sastrify? 

Sastrify is a procurement platform for centralizing and managing our SaaS subscriptions. It serves as a central hub where we consolidate our active tools, spends, renewal dates, and documents into one convenient repository. With robust features aimed at streamlining procurement processes and optimizing our SaaS and cloud utilization, Sastrify is here to ensure that we are in the best position to stay in control of our stack and to secure the best deals.


? Learn more about Sastrify here.

? How Sastrify Benefits Us:

  • Gain clear visibility into our SaaS landscape, fostering better collaboration.
  • Mitigate risks like unexpected renewals, over-licensing, and shadow IT.
  • Streamline procurement workflows with customizable processes.
  • Access top insights and pricing benchmarks for informed decision-making.


? Next Steps:

  • Activate Your Sastrify Account: Watch for your invitation email and activate your account to dive into the platform.
  • Explore the Platform: Familiarize yourself with Sastrify's features post-activation.
  • Watch the 3-Minute Video: Check out how Sastrify empowers tool owners in this quick video.


? Getting Started Resources:


Download Our Company Rollout Kit


To support your company's rollout strategy, we offer the following easily accessible resources, available for download from this article (found at the bottom of this page):

3-Min video on "What Sastrify can do for Tool Owners"
The following short video outlines the main benefits of using Sastrify as a tool owner and what you can do to achieve them. You can share this video internally or embed it in your internal knowledge hub or wiki.



Presentation deck on "Rolling Out Sastrify"
This customizable deck is designed for internal presentations, allowing you to effectively introduce and share Sastrify within your organization.