Transparency helps companies assess risks by providing a clear view of every tool in their SaaS stack.


By connecting and utilizing the available Tool Discovery integrations via SSO, Sastrify not only sets up and updates your SaaS stack but also is constantly on the lookout for new tools purchased or used by your company in an automatic manner. This ensures full visibility into your SaaS stack and helps combat Shadow IT. New tools detected outside your active list are added to the Discovered page.

IN THIS ARTICLE

How to access the Discovered page


Access the Discovered page via Inventory > Tool Stack > Discovered.


Subscriptions or software found through integrations that aren’t part of the active stack (listed under the "In Use" tab) will appear in a separate tab. They won’t automatically be added to the main tool stack, giving admins the opportunity to review and decide if they should be included as active subscriptions.


The Source column tells you where the information comes from. In the example provided, the label "Google" indicates that the tool is sourced from the Google SSO integration.



How Sastrify discover these tools?


  • ERP & Accounting integrations: Here Sastrify uses a universal API capability to retrieve spend data and the associated suppliers or vendors from your ERP or accounting software when you connect to your platform.
  • SSO (Single Sign-On) integrations: These integrations automatically discover subscriptions as well as import and continuously update your entire tool stack by discovering all SaaS products used and accessed by user accounts associated with your company (under the same domain) through your organization's SSO login (by capturing all successful logins).


Sastrify then uses a matching algorithm to cross-reference vendor names in our SaaS database with those discovered through the integration.


Note that especially with the SSO integrations, discovered tools are pulled based on successful logins, so there is no distinction between active tools and those that are in the trial phase or still under consideration.


What can you do here as admin?

As an admin, you can use this page to:

  1. View a complete count of discovered tools.
  2. Review detected tools, including their sources (integration(s) used), import dates, and detected spend (from ERP & Accounting integrations).
  3. Decide whether to move tools to the In Use tab or mark them as Inactive.
  4. Assign tool owners before moving tools to the In Use tab.
  5. Search and filter the list for easier review.


Sastrify encourages regular review of this page to update the main subscription list with the active tools in your organization’s stack.

Moving discovered tools to In Use

To move the any tools from the Discovered page, follow these simple steps:

  1. Click on the 3-dots icon of the tool you want to modify and select “Move to in use tab".
  2. Alternatively, you can select one or multiple tools and click the "Move to in use tab" button located in the bottom right corner of your screen.
  3. Tools that are not in use or no longer part of your organization’s stack can be deleted or marked as Inactive.
  4. Please note that once you delete a tool, you will not be able to go back and revise your decision.



Frequently Asked Questions


Q: What happens if a tool has not been used recently (e.g., in the last 60 days)?

A: Single sign-on (SSO) integrations, such as those for Google, Microsoft, or Okta, do not specifically track user activity. Instead, they look at the number of users authorized to use each tool with their respective credentials (e.g., Google or Microsoft credentials).


Q: Is Sastrify always be able to discover new tools that are available in the entire SaaS space?

A: Our matching system detects and lists new tools based on an extensive database of SaaS vendors. Using a matching algorithm, it compares vendor names from our database with those captured through integrations. While our database doesn’t cover every vendor in the evolving SaaS landscape, it is regularly updated to stay current.


Q: As a customer, how will I be notified when new subscriptions are discovered through the SSO integration? Do I receive notifications or emails?

A: Currently, we do not send any notifications (via email or Slack) about the discovery of new subscriptions. In the Tool Stack, you will simply see the number of "Discovered" tools and how and when they are discovered.

 

Q: If a subscription or a tool is deleted, is it possible to restore it?

A: No, it is not. Deletion is permanent, so once a tool is deleted from this page, it is not possible to go back and reverse the decision.