Tool Stack Management
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- Set up and populate your SaaS stack
- How Sastrify provides 24/7 coverage of your stack
- Integrate your ERP & Accounting software with Sastrify
- Tool Discovery via SSO (Single Sign-On) integrations
- Defining Renewal Dates & Setting Renewal Reminders
- Assign and modify Tool Owners
- Upload your SaaS documents into Sastrify
- Sastrify App Support: Assistance at your Fingertip
- Roll out Sastrify across your organization
- Sastrify's Commitment to Security and Privacy Standards
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- Using Google Workspace SSO for Tool Discovery
- Use Discovered Page to detect active subscriptions
- Tools and Spend Importer: Easily Upload and Visualize Data in Sastrify
- Add Sastrify App to your Slack workspace
- Manually add a new tool subscription
- Bulk upload of SaaS invoices
- Forward your SaaS documents via email
- Change notification preferences
- Maximizing the benefits of the Overview page
- Manage activities and collaborate using custom tasks
- Task Automation: Streamline the creation of routine tasks
- Archive or delete inactive subscriptions
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- Understanding Renewal Statuses & Actions
- Using Procurement Initiatives for Organizing New Purchases & Renewals
- Get Pricing Benchmarks through Sastrify
- Workflows: Automate procurement processes with consistency
- Form Component Guide for Sastrify Form Builder
- Vendor Insights: Tool-specific information at your fingertips
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- Utilize Usage Analytics for full usage visibility
- Integrate Pleo with Sastrify
- Validate and fine-tune spend data with the Spend feature
- How to connect Microsoft Dynamics
- How to connect Netsuite
- How to connect Quickbooks
- Import spend data from Candis to Sastrify
- Import spend data from Spendesk to Sastrify
- Import spend data from Pleo to Sastrify
- Import spend data from Moss to Sastrify
- Import spend data from DATEV to Sastrify
- Zoom Usage Analytics Integration Guide
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- Get Expert Procurement Support for New Purchases and Renewals
- Scope of Service: Custom Benchmarking & Contract Review
- Scope of Service: Negotiation & Renewal Support
- Scope of Service: Custom SaaS Optimization Advisory
- Purchase your SaaS through the SastriMarket
- Control your cloud costs with SastriCloud
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- ERP & Accounting Integration FAQs
- Discovery via SSO Integration FAQs
- Usage Analytics FAQs
- Tools and Spend Importer FAQs
- Invoices FAQs
- Achieved & Potential Savings FAQs
- What is SaaS and Sastrify's scope of work?
- Who can invite a new user?
- Who receives the renewal alerts or reminders?
- How does Sastrify work with currencies?
- Is the spend data from accounting export always up-to-date?
- How to work with benchmark prices
- When and how to involve Sastrify in a contract evaluation or negotiation?
- How does Sastrify interact with SaaS vendors?
- How do you handle confidentiality clauses in vendor contracts?
- Does Sastrify handle SaaS contract termination?
- Why is contract data essential for benchmarking and negotiation support?
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- Connecting your accounting software with Sastrify
- How to assign Tool Owners
- What Sastrify can do for Tool Owners
- How to set renewal dates
- How to set up a company-wide renewal reminder
- How to keep your tool stack updated
- How to set up, activate, and use a Workflow
- How to invite new users to Sastrify
- How to use Procurement Initiatives for new purchase & renewal
- How to collaborate using custom tasks
- Report issues and track procurement involvements
- Best Practices on how to work with Procurement Initiatives
- Get Pricing Benchmarks through Sastrify
- How to set up direct usage analytics integration
- How to set up SSO usage analytics integrations
- How to work with the Discovered tab
- How to use subscription tags
- How to perform budgeting using Sastrify
- Walk-through of the subscription detail page
Using Google Workspace SSO for Tool Discovery Print
Modified on: Tue, 26 Mar, 2024 at 10:28 AM
Applicable to the following Sastrify plans:
| Legacy* | Essentials | Pro | Platinum |
|---|---|---|---|
| ✔* | ✔ | ✔ | ✔ |
* Legacy includes all plans signed before February 29, 2024.
Sastrify can seamlessly connect and build secure integration with your Google Workspace SSO to enable what is called Tool Stack Discovery.
This feature automatically discovers subscriptions as well as imports and continuously updates your entire tool stack by discovering all SaaS tools in use and accessed through your organization's Gmail logins.
IN THIS ARTICLE
Using this feature, you can discover and add new tools to Sastrify by setting up a connection that allows Sastrify to have read-only access to view usage and audit reports.
This connection can only be established by a user on your side who has appropriate access to the reports, typically the Google Workspace Admin.
During the integration setup, the Workspace Admin will be prompted to accept two authorizations (as shown in the screenshot below). It is important to check both boxes to ensure proper integration functionality.
Audit Report & Usage Report
A Google Workspace audit report is a detailed record of all actions and activities taken by users within a Google Workspace domain. The report provides insights into how users are utilizing Google Workspace.
The Customer Usage Reports aggregate Google Workspace service usage information for all users across an entire domain. It captures all successful logins made by accounts within the same domain to a list of authorized applications.
Newly Discovered Tools
Using the Customer Usage Reports, this integration consolidates the tool list based on SSO authentication logins and compares it to Sastrify's vendor database. The following will take place:
- If a tool is already listed as part of the active subscription list (Tool Stack page), the integration will not create a duplicate tool. In other words, it will take no action.
- If it does not find any matches in Sastrify's vendor database, it will not add the tool to the list or the Discovered Tools page.
- If a tool in the list is listed in our vendor database and is not yet listed in the Tool Stack, it will be added as a newly discovered tool under the Discovered page (see image below as an example). A "New" marker or tag will appear next to page label to indicate that new subscriptions have been discovered.
Frequently Asked Questions
Q: What are the conditions for Google integration to detect or discover new tools?
A: Google Workspace integration automatically discovers new tools when Google user accounts associated with the company (under the same domain) use the Google Workspace Single Sign-On (SSO) login method to authenticate. If a tool or vendor is listed in Sastrify's vendor database and you do not have a subscription listed in the main subscription list, Sastrify will create the new tool and place it under the "Discovered" page.
Q: How often should the integration or connection be refreshed to make sure new subscriptions are always discovered and added to the platform?
A: You only need to set up the connection for the Google Workspace integration once. After the initial setup, Sastrify stores the generated "refresh token," which allows us to check and fetch new subscriptions on a weekly basis.
Q: What happens if there is a tool that used to be accessed via Google SSO authentication, but has not been used in the last 30-60 days? Will the integration still pull it into Sastrify?
A: Yes, the Google Workspace integration does not consider user activity or frequency of access when pulling tools into Sastrify. It will capture all successful logins.
Q: Can the integration distinguish between tools that are actively used and those that are in a trial phase, and only pull the active ones?
A: No, it does not make such a distinction. The integration detects all tools, but only displays those that have matches in Sastrify's database.
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