Integrating Sastrify with your HRIS (e.g., Workday, Personio, BambooHR) transforms employee data into actionable, strategic insights. When combined with data from your Identity Provider—such as Google Workspace, Microsoft Entra, or Okta (a prerequisite for connecting HRIS)—it becomes possible to answer critical questions like: Who is using what?


Modern identity providers like Okta, Google Workspace, and Entra ID serve as the foundation—a single source of truth. Employee data from HR systems enriches these identities with contextual details such as department and cost center. 


By matching data from both systems, each identity can be mapped to the corresponding employee, department, and cost center. This enables deeper insights, such as which individuals are using which tools and from which departments. This combined data becomes more reliable, powerful, and valuable, supporting a wide range of analytical use cases.

IN THIS ARTICLE

How to Connect Your HRIS


Requirements: 

  1. IdP Dependency: You must have an active Identity Provider (Google, Entra, or Okta) connected to Sastrify first. The IdP serves as the "source of truth" that HRIS data enriches.

  2. Admin Access: You need Admin permissions in both Sastrify and your HRIS platform.



To set up a new integration:

  1. Navigate to Integrations > HRIS > Settings.

  2. Select your provider and click Manage > Add New Connection.

  3. Enter and confirm the name of the integration.

  4. Click Connect to continue.

  5. Follow the guided authentication steps (these vary by provider).

  6. Once connected, your status will appear as “Connected” on the Integrations page, and employee, department, and cost center data will begin populating their respective tabs.


Data Security & Syncing


The integration will retrieve only the following data points:

  • Employee data: ID, employeeNumber, firstName, lastName, displayFullName, jobTitle, workEmail, avatar, startDate, terminationDate
  • Department data: Name, ID, Parent ID, Manager name, Manager ID
  • Team data: Name, ID, Parent ID, Manager name, Manager ID
  • Cost Center data: Name, ID, Parent ID, Manager name, Manager ID


We treat your personnel data with the highest level of security.

  • One-Way Sync: Sastrify reads your HRIS data and reflects the data as provided by the source; it never writes back to or modifies your HR system.

  • Non-Sensitive Data: Sastrify does not access salaries, bank details, or private performance records.

  • Initial Sync: The first sync may take a few minutes to up to 120 minutes, depending on the tool and data volume.

  • Frequency: Data syncs automatically every 3 hours (at minimum once daily).

  • Encryption: All data is encrypted both in transit and at rest using industry-standard protocols. This dual-layer encryption ensures comprehensive protection of your HR data. The data is used solely for the intended functionality within the Sastrify platform.


IMPORTANT: Only Sastrify Admins can view this organizational data; it is hidden from Viewers and Contributors.

Assigning Managers


You can assign managers to departments, teams, and cost centers, providing added visibility and control. This helps finance and procurement teams identify responsible parties at the departmental or cost center level, alongside tool owners for activities like budget reviews, usage audits, and renewal preparations.


Frequently Asked Questions


Please refer to the HRIS Integration FAQ page for a complete list of frequently asked questions